The transition to the management meeting may be explained by the need to discuss staff discipline, an employment contract or performance or compensation issues. Respect for confidentiality also means that members of the Board of Directors must maintain the confidentiality of any personal or sensitive information they receive during their service to the Board of Directors. Once the confidentiality directive is completed, the board of directors must formally approve it at a board meeting. The Secretary of the Management Board should link or combine it with the Data Protection Directive and the Conflict of Interest Directive of the organisation. The Directive should be included in the statutes and in all copies of the manuals of the members of the management board. Members of a non-profit board of directors have a fiduciary duty to keep private certain information they have learned in the course of serving the board. The legal obligation exists even if no explicit privacy statement has been drafted and formally adopted. Each state adopts its own specific corporate code language, which defines the legal obligations of nonprofit business executives, but in the United States, the general standard follows a long common law tradition: the two duties of diligence and loyalty. The description of the California Nonprofit Public Benefit Law is a bit longer; Nevertheless, these are the established trust concepts: a breach of confidentiality can occur for a variety of reasons. Three of the most common are the disclosure of confidential information discussed at a board meeting, the disclosure of personal data and conflicts of interest. One of the components of good governance is the full and open disclosure of information to the board of directors. If board members cannot trust each other to maintain their trust, it has a negative impact on the governance of the nonprofit.
During the orientation of board members, the secretary of the board of directors should attach information about the privacy directive and ask new members of management to sign a statement in which they say they have read it and have agreed to comply with it. . . .